ERCU Board Meeting
January 6, 2018
Hydroplane Museum, Kent, WA
Meeting called to order by Commodore Gabe Kjos at 10:20 am
Len Taylor called for Role Call of Board Members
Members Present are:
Members Absent are:
Visiting Club Member Present:
1. Treasury Items to Gerry
2. Rule Book Changes
3. Registration Deadline/Registration forms
4. Hull Inspections
5. Boat Roster
6. Sponsors for races
7. John Earnest Boat
8. Race Schedule
Discussion on Agenda Items:
Treasury Items to Gerry
Gabe and Gerry arranged for the books, paperwork and all necessary items for the Treasurer be FEDex To Gerry asap. No further discussion - Item closed
Rule Book Changes
D.3.11 was discussed last year and put to a vote of the members present at the meeting. Gabe had and read the minute of last years meeting as to the proposed changes to be made and the vote of members. Since that meeting, the writing of the rule book was not changed. The correct wording of this rule will be worked on and written in the rule book.
Discussion was started about the Non Steps on the sponsons rule but was tabled until next board can meet to implement the changes and to further update the rule book.
Ben asked to set one day for the board to look solely at the rule book and by-laws article 3 sub section 8 that states that all Contest Board Members will receive one free boat registration and one fee admittance/dinner at the yearly awards Banquet for each year served. This is a proposed changed that will be put in the by-laws if a member vote is approved.
Gerry made a motion that the Registration Deadline be moved to March 1, 2018.
Seconded by Kerry Kjos
Vote was unanimous
Further discussion was brought up about the change to the Intent to build form and the Membership Application. The changes to the Intent to Build form will include adding Send to Treasurer on the top and the Treasurer will send the inspectors a copy when received. The changed to the Member Application will be The name address and email address to reflect the current Treasurer's information. The change to the Hull Inspection form on page 2 will remove the reference to Rule D.3.11.
Gerry is writing the language for the rule book to change the inspection of hulls which will be presented to the members for vote at the February 3rd meeting.
Len requested that the Boat Roster be cleaned up by removing inactive members. Each Board member was given a copy of the roster to make removal suggestions so it can be updated.
Sponsors for Races
Discussion was presented about trying to get more sponsors for either a race or presentation awards. Possible Presentation sponsors were suggested by Chuck Murray. He has been working in the off season on these sponsors. It was discussed that anyone can try for sponsors.
John Earnest Boat
Gerry made a motion after a lot of discussion to invite John Earnest back to race with the club under the Grandfather Clause with the understanding that no boats that of this style sponson that raced after January 1, 2017 could race with that sponson.
If a boat was raced in the 2017 season with out it could not go back to that sponson. Gabe is to contact John with the invitation.
Craig proposed a tentative race schedule to the board members. It had 11 races (dates to be presented to the membership on February 3 meeting). The board added one more race to the schedule and are going to be working with ESU and RCU for 2 combined races.
Discussion was brought up about going with the Namba Stats Program used at the Nationals. This program costs $0.99 (99 cents) to purchase. It will keep track of the laps of each boat, time the laps and automatically calculate the point standing. It will also make all of the heat draws ahead of time. The board wants to get more
information on the program and hopefully implement it this season.
Meeting adjourned at 1:20